Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


Reporting to the Director of Student Support Services (SSS), the TRIO Advisor assesses and provides retention activities and services to college students who are first generation, students who meet federal low-income criteria, and students with disabilities in individual, group, classroom and electronic formats. The TRIO Advisor manages a caseload, assisting students in identifying obstacles which affect academic progress and provide the necessary support, advisement, and enhancement services to overcome barriers to college success, and provides academic monitoring support, study skills development, leadership skills, career planning, graduate school exploration and financial literacy education. The TRIO Advisor successfully communicates and collaborates with college personnel and departments, parents, and other professionals to create a climate of student success fully and effectively.

ABOUT THE JOB: Retention Specialist (AE107)


Minimum / Required

  • Bachelor’s Degree in higher education, social work, education, counseling, educational leadership or related fields from an accredited college or university
  • Experience working in a TRIO program or other program that focuses on first-generation students, students who meet low-income criteria, and/or students with disabilities
  • Knowledge of academic advising, strategies to navigate college success, career, financial aid, and economic literacy activities and related services
  • Ability to effectively maintain a caseload of project participants and provide them with services and activities that support student retention and graduation

Highly Desired

  • Master’s Degree in higher education, social work, education, counseling, educational leadership or related fields from an accredited college or university
  • Experience administering and interpreting career and personality assessments (such as, but not limited to: LASSI, MBTI, CliftonStrengths for Students)
  • Professional or personal experiences in overcoming barriers similar to those confronting first-generation, low-income, and/or students with disabilities
  • Demonstrated understanding of the intersectional needs of individuals from diverse cultural, disability, gender, sexuality, and socioeconomic backgrounds
  • Commitment to and passion for continuous growth in the realm of equity, diversity, and inclusion
  • Formal training and or work experience in effective student support, specifically in the areas of guiding first-generation, low-income, and/or students with disabilities with goal setting, time management, study skills, transferrable and soft skill building, and self-advocacy.
  • Experience with database and engagement platforms such as: Blumen, PeopleSoft, Canvas, CampusGroups


  • Maintains regular contact with a caseload of approximately 100 TRIO SSS Participants.
  • Assesses and collaborates on the development of an Individual Student Success plan with Participants and regularly monitors progress towards goal completion.
  • Develops and implements Participant programming for required and permissible services to meet the standardized objectives of the TRIO SSS project.
  • Instructs TRIO SSS project 1 credit courses: TRDIS 120 Strategies for Academic Success and TRDIS 121 Strategies for Successful Career Development.
  • Provides support and documentation to maintain project compliance with appropriate federal regulations and institutional policies and procedures.
  • Enters SSS Participant data and records/services in TRIO SSS project database to meet U.S. Department of Education reporting requirements.
  • Assists in the development and execution of Summer Early Bridge program for new students.
  • Proactively collaborates with college-wide departments, faculty, tutors, and academic support staff to advocate, identify, and meet the academic needs of TRIO Participants.


TRIO Student Support Services

TRIO programs are federal outreach and student services programs funded under the Higher Education Act of 1965 to assist marginalized students in overcoming barriers to higher education. TRIO Student Support Services is a federally funded TRIO program designed to increase the retention and graduation rates of first-generation students, students who meet federal low-income criteria, and students with disabilities. The University of Wisconsin-Stout Student Support Services program is comprised of two federal grants - SSS Regular and SSS Disabled - with a combined annual budget of $665,384 annually from the U.S. Department of Education (2021-2022).

Services we are required to provide Participants include: academic tutoring; advice and assistance in postsecondary course selection; information on both the full range of Federal student financial aid programs and benefits (including assistance in completing FAFSA applications); education or counseling services designed to improve the financial and economic literacy of students; and activities designed to assist participants enrolled in four-year institutions of higher education in applying for admission to, and obtaining financial assistance for enrollment in, graduate and professional programs. Additional permissible services include Individualized counseling for personal, career, and academic matters; cultural events; peer mentoring; programs and activities for students who are limited English proficient, students from groups that are traditionally underrepresented in postsecondary education, students who are individuals with disabilities, students who are homeless children and youths, students who are foster care youth, or other disconnected students.

Our mission statement: By creating and maintaining a supportive community and fostering a climate that values the social and cultural capital of our students, we aspire to empower them to maximize their potential and achieve their academic, career, and personal goals. Our staff is committed to continuous professional and personal development in the realm of equity, diversity, and inclusion.


An innovative leader within the University of Wisconsin System, the University of Wisconsin-Stout offers an unparalleled career-focused education that integrates applied learning, theory and research and real-world experiences to prepare our students for the future. At UW-Stout, our students think and do from day one, and we’re proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 47 undergraduate, 21 masters and 3 advanced programs and more than 30 certificate options in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 8,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin’s only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin’s Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit:


This is a full-time position August 1st through June 30th, with the month of July off, renewal intended. The minimum starting salary for the 11-month appointment is $37,846; commensurate with finalist's qualifications and experience. This position will be eligible for UW System's comprehensive benefits package, including participation in the Wisconsin State retirement plan.

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:


Click the Apply button or go to:

Required application materials:

  1. Cover letter (* See below)
  2. Curriculum vitae or resume
  3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

To ensure consideration complete applications must be submitted online by August 21, 2022. Applications will be accepted until the position is filled.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Angie Ruppe


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Michael Arnold


Job Family: Staff