Job Description

Job ID
15602
Location
UW Stout;Menomonie, WI
Full/Part Time
Part-Time
Regular/Temporary
Regular

INTRODUCTION:

JOB DUTIES

This position provides administrative support for the following programs in the College of Arts, Communication, Humanities and Social Sciences: BS Applied Social Science (APSS), BS Professional Communication and Emerging Media (PCEM), BS Video Production programs, and other CACHSS programs, as needs evolve. The position involves working closely with the Program Directors for each program, assisting with a variety of tasks: student record keeping and recruiting, supporting student advising and program assessment, managing the program offices, maintaining budget records and doing budget reconciliation, working with Program Directors on program communications (emails, mailings, social media), and planning program events (advisement days, social events, advisory board meetings).

QUALIFICATIONS

Minimum

  • Excellent verbal and written communication skills.

  • Excellent judgment including sensitivity to personal and confidential information.

  • Excellent interpersonal, communication and customer service skills in working with a diverse community.

  • Working knowledge of computer hardware and standard business software programs (e.g. word processing, spreadsheets, database, email) and online and cloud-based applications (e.g. OneDrive, SharePoint, Office 360, Google Docs).

  • Ability to delegate and prioritize work.

  • Attention to detail, proofreading and editing skills.

  • Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness.

  • Work independently and as part of a team environment and on collaborative efforts.

Preferred

  • Experience in a higher education environment.

  • 3 years or more of demonstrated office experience

  • Familiarity with UW Stout’s campus systems (e.g. University of Wisconsin Business Intelligence [UWBI], ImageNow, WISDM)

  • Associate’s Degree or Bachelor’s Degree

DEPARTMENT INFORMATION

The College of Arts, Communication, Humanities and Social Sciences (CACHSS) houses the Departments of Communication Studies, Communication Technologies, English and Philosophy, and Social Science, as well as the Departments of Art and Art History and of Design. These department offer 13 Undergraduate Programs and 3 Graduate Programs. The College’s coursework introduces students to a broad-based understanding of the human experience, as conveyed through the arts, communication, technology, social sciences, literature, philosophy, history, music and theatre. Instruction provided by our faculty and staff enhances the skills of communication, problem-solving, critical thinking, and the effective use of technology.

CAMPUS INFORMATION

The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 50 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All students are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region: http://www.uwstout.edu/about/community.cfm.

Facts and data about the university: http://www.uwstout.edu/about/facts.cfm.

SPECIAL NOTES

This is an annual position that will work 30 hours per week between the hours of 7:45 am to 4:45 pm, Monday through Friday during the academic year. Reduced and flexible hours during academic breaks and summer.

The minimum starting salary is $15.50 per hour. The hourly rate for this position is negotiable based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan to qualified applicants. Benefit details can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/Univ-staff.pdf.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

In compliance with the Wisconsin Fair Employment Act, employment will be contingent upon a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit: http://www.uwstout.edu/police/clery.cfm

TO ENSURE CONSIDERATION

Screening of applications will begin 07/08/2019 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 07/07/2019.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three professional work references

TO APPLY

Frequently asked questions (FAQs) about our online application system are available via: https://kb.wisc.edu/hrs/page.php?id=21900

For question regarding this position or recruitment, please contact:

Search Chair: Bob Zeidel

Phone: 715-232-2342

Email: zeidelr@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Meghan Lieffort

Phone: 715-232-2415

Email: lieffortm@uwstout.edu

Job Family: Staff